Forms and Documents
Solicitation Forms - Periodically these forms & documents are revised. Please use the most current versions
- Award of Contract Without Engaging in a Standard Procurement Process - Formerly called "Sole Source." Used to document the need/justification for a using only one vendor.
- Business Plus Online Requisition - Used by departments to record their on-line requisition entries if they want a reference.
- Change to Purchase Order Request - Use to modify or delete a Purchase Order.
- Claim of Business Confidentiality - Use by vendors on bid to request the information be confidential.
- Telephonic Price Quote - Used to document calls to vendors to support vendor selection.
- Technology Device Request - Used to request the purchase of non-standard technology equipment.
- Unauthorized Purchase Form - This form must accompany any purchase request that is in violation of District policy.
- Employees' Ethics Act Disclosure- Used to disclose employee's affliliation with businesses which they may receive compensation.
- GRAMA Request for Records - Used by outside agencies/persons requesting information.
- P-Card Application - Used to request or update a request to have a district P-Card.
- Sam's Club Receipt - Used by membership holders to record their weekly purchases, due each Friday.
- Surplus Property Disposal - Used to document that equipment or furniture is no longer needed.
- Vendor Performance Survey - Used to document vendor performance. Available for on-line entry.
- VISA Payment Authorization - Used to authorize monthly invoice payments on the district P-Card.
Terms and Conditions
- Contract Terms and Conditions for Goods and Services
- Contract Terms and Conditions for Goods
- Contract Terms and Conditions for Services
- Purchase Order Terms and Conditions for Goods
- Purchase Order Terms and Conditions for Services
- District Contract Guidelines- Describes types of contracts and the contract approval process.
- Memorandum of Understanding
- District Form W-9
- IFAS Handbook - Documents how to use the district IFAS or Business Plus system.
- Product Codes - Listing of codes to be used in the IFAS on-line RP process.
- P-Card Manual - Documents the proper use of the district’s P-Card.
- Supplemental Purchasing Program Manual - Documents the proper use of wholesale purchases at Sam’s Club and COSTCO.
- Tax Exemption Certificate TC-721G